A Study of the Records Management System of the Public Services Commission

Abstract

Information management is an important element in the total development of a nation. Although African governments acknowledged this fact little or no effort was made in the solving of the problems of poor information management. In Ghana, the inefficiency in the public sector could be partly attributed to poor management of records. Clearing, the records keeping system established in the colonial era can no longer cope with the complex and growing challenges of modem administration. The cost to the machinery bf government depending on the poor records systems cannot be measured. The systems have also deprived the government agencies the needed information for administration and development. It has undermined their ability to formulate, evaluate and maintain continuity of policy. The Public Services Commission is an important agency of government With personnel management functions. The study will establish that the responsibilities and executive functions of the commission had led to increasing burden on the records management systems in operation. The study is to bring to the notice of the Commission the need for it's record management systems to be restructured and computerised in order to stimulate greater efficiency in the formulation and implementation of government policies and programmes. Proposals on the computerising of the records management systems would be presented with recommendations that it would lead to efficiency and effectiveness of the record systems,